[AMY] All right, good afternoon and

welcome, my name is Amy Netzel and I'll be your host today.

I'm an instructional designer and web accessibility specialist.

Your presenter today is going to be Becky Roehrs,

and she works as a Coordinator for Distance Learning Technologies.

Becky and I are two-thirds of Durham Tech's

Instructional Technologies team.

We work with our supervisor, Karen McPhaul, to support

Durham Tech's faculty as they use our

Learning Management System, Sakai.

We help by providing training on how to use Sakai as well as

providing one-on-one assistance when faculty run in

to user issues when using Sakai.

Our department also provides digital accessibility training and


And we'd say it's a pretty good day for us when

we know we've helped a faculty member feel a

little more confident using Sakai.

During today's webinar, you will be muted;

however, we definitely encourage your participation throughout the presentation

via the chat window.

I'll be monitoring that area and collecting any questions you might have.

Becky and I have built in two Q and A's during this webinar.

The first will occur about mid-way through and the

second will happen at the end.

We also have a couple of participation activities planned that

will invite you to either virtually raise your hand or

write directly on our virtual whiteboard.

If you're having some trouble hearing the webinar,

please use your phone to call the number listed in the chat window and

enter the PIN that's provided there.

And with that, we ask that you sit back and enjoy the webinar,

and I'll turn it over to Becky.

[BECKY] Hey everybody!


We're going to get started with the What's New in Sakai 19?

So, let's take a look.

What are we doing now?

Right now, we have Sakai 11.

We upgraded a couple of years ago; and we decided to skip one of the

other versions that came out because it just didn't have everything

we wanted ready yet.

So, now it does.

So we're going to go from Sakai 11 and skip all the

way to 19.

What happened to 13, 14, 15, etc.?

We don't know.

I guess they didn't like 13, so we're going to 19 on May 8th;

and all of your materials will transfer from 11 to 19.

Everything will be converted for you.

So what is staying the same?

A lot of tools!

These are all staying the same.

So you don't have to worry that you're going to have to learn a lot

of new things.

But there is one big that is changing, and if you haven't

tried out the new gradebook, it's time.

I know we all love the Classic Gradebook and how

wonderful it is.

But it's time to change and try out the New Gradebook.

It has lots of great features, and all of your gradebook items that

you have in all your old courses will be available

in the new gradebook.

It's just another look and feel than you're used to,

and you'll get used to it right away, 'cause you're going to over it today,

a little bit.

So, what can you do if you haven't been working

with the new gradebook, yet?

First, you can join and sign up at training.durhamtech.edu and

you can try out our Intermediate Sakai Online Workshop.

The very first module is the Gradebook.

We'd love it if you did the rest of it, but at least you

could do the Gradebook module.

And what else do you have available?

In the Sakai Instructor Resources area, we have lots of videos and handouts

about the new gradebook.

So, if you want to learn on your own, you can do that as well.

So, what is changing?

Well, mainly it's a little new things that

have been added that you don't have to use

other than the new gradebook.

There's Lessons has a few things we like and a few we don't,

which we'll go over.

The big exciting new tool is Rubrics.

We now have a way to be able to add rubrics to our gradebook and

our assignments.

And Tests and Quizzes has a really great feature that we love --

that we'll go over today.

And the look and feel's changed.

So that's about it!

Let's get started.

So, I'm going to get outta there, and go over to Sakai 19.

So, I hope that you notice right from the beginning that

on the left, those icons are a lot smaller.

So, there's a lot more real estate to be able to work with your tools.

There's another thing that's changed.

If you've been around Sakai for a long time, you might remember when

View Site as Student was in the upper-right.

Then it moved to the left in Sakai 11, and now it's back.

They really like to move that around.

So now you where it is, again, in the upper-right hand corner.

So that's a couple of the new things that we like

about the look and feel.

And there's one thing I'd like you to do throughout this webinar --

we're going to be asking lots of questions,

so you just can't start falling asleep.

So, I'm going to go back to my PowerPoint and

I'm gonna go to, let's see,

something new.

And that is, I want you to raise your hand if

you've been using the new gradebook.

So, if you go over to the User Module on the far left and

look at the little emoji in the lower- right hand corner,

you can click on it and raise your hand.

So, you might have to move the area where the presentation is

out of you way.

So, on the left, User Module, lower-right hand corner

of the module, you'll see a little emoji, and you can raise your hand.

Okay, wow!

All right.

I see those hands going up!

So, it looks like we have a split of about a third have used it and

two-thirds haven't.

Okay, that's good for me to know.

Thanks for raising those hands about the new gradebook.

So, let's take a look at it.

If you haven't used it yet, now's your chance.

So, I know the new gradebook is available; you don't have to worry

about your old content.

It's still going to be there, just looking a little bit different.

So, I've added a lot of tools already, so you don't have to wait around

while I add tools.

And the gradebook's there.

You'll see that it has a very different look than our

Classic Gradebook.

All the students are lined up on the left and you can see there's

lots of real estate on the right.

So what does it look like once you've added a gradebook item?

Let's start that out.

We'll click on Add Gradebook Item and I'm gonna type in:

Week 1 Airplane Assignment.

I'm going to have my folks design a paper airplane.

It's going to be worth a hundred points, and you can see there's

now this new area where you can add a rubric if we had one and the

same old things that we're used to.

So, let's click on Create or -- in this case -- there's a new Plus button.

If I'm going to create a lot of gradebook items,

I can click on Plus.

It creates that gradebook item, and I can add another one.

So, I'll add one for Week 1 Discussion --

make it a hundred points, too, and I'll click on Create, this time.

So, now the New Gradebook shows that all of items are spread out in a spreadsheet.

And so beside each student, I can type in grades.

Now, if you're not used to the gradebook looking like this,

how do you change, like, the due date or something like that,

for each of these gradebook items?

In the lower-right hand corner, there's a little drop-down arrow.

There's lots of things you can do with it, and one of them is

Edit Item Details.

That brings you back to the original screen that

you created the item with.

Now there's something else that you can do here, and that is you

can type something in.

So, let's add a grade.

So, how about, Sarah got 80 on her airplane assignment and

100 on her discussion post.

All I have to do is enter the grade.

And as I add them, you can see the total score

of each one.

Now you can see that her Course Grade is now 90%.

Well, something new that they added to this gradebook is

they added a way that if someone was out sick,

you could actually excuse their grade.

So, I can click on Excuse/Include Grade, and her grade will be crossed out.

I have to go and refresh it, and now does her grade change?


Now she hasn't been penalized for missing part of that assignment.

What if it turned out she made up that note and

really wasn't sick?

Well, I'm going to go back and include her grade back in the gradebook.

If I refresh it --

there we go.

There's her grade back to 90.

Well, there's a few things I didn't talk about on the right side.

On the right side, you still have something called

View Columns.

It used to be View/Hide.

So you can hide different items while

you're grading.

There's also something new, this time, called Item Order.

So, you can drag and drop and move your gradebook items around.

So, if I update that, now Week 1 Discussion

should be first.

And the Week 1 Airplane Assignment second.

There's something that I was really missing in the

new gradebook, and they've added it.

They have a new feature called Bulk Edit.

In the Gradebook Classic, you can see big, long columns that

tell you whether all of your grades are released to students or included

in the final course grade.

They've added that, but they've added it here

in the new gradebook, so you can actually make changes.

So, if I didn't want to make these gradebook items available

to my students or in the final grade, I can change them, and now little,

tiny icons appear.

Let me see if I can make this a little bigger.

You can see that now there's a little crossed out eye beside each

of these items, underneath their description.

And that means that the crossed out eye -- that the gradebook item

isn't available to your students.

And if you have a crossed out calculator,

that means it's not included in your final course grade.

So, your students aren't penalized by either of these gradebook items.

So, how do I get them back?

I could just do it by going here to Edit Item Details, or back to Bulk Edit;

add my checkmarks,

click on Save Changes

and voilà, all those special icons that were telling you it wasn't part of the

gradebook or showing to your students are gone.

So that's some of the cool things that have been added

about the gradebook.

I think there's one more thing I was supposed to go over;

something that was missing and that's been fixed.

So, I have a copy of this course that's similar but most things are

done and a little bit different.

And what I wanted to show you was that -- let's see if I can make it a

little bit bigger --

is that it always was calculating your dropped grades and category correctly

if you use that in a categorized gradebook or in a

weighted gradebook, but it wouldn't show you or your student that

these grades were being dropped.

Now they finally added the crossed out slash through any

of your dropped grades and this kind of weird background.

So now, both you and your students can easily see

which of your grades are being dropped.

It was a little unusual not to see those crossed out before.

Now, they finally updated it, and it looks beautiful.

So, I think that's just about everything I was going

to talk about with the new gradebook.

For those of you that already know about it,

I hope that helped, that you got to know about some of the new features.

So, we're going to do something a little different right now.

Amy's going to talk to you a little bit and ask some questions

about rubrics.

All right, great.

Becky, that was a great start to the webinar.

Some pretty neat things are going to be happening with the

gradebook there.

So, before Becky goes into the next section on rubrics,

we'd actually like to invite you to participate in something called a

whiteboard activity that's here in BigBlueButton or in Meetings.

So, we're going to go ahead and display the whiteboard,

and there's a question at the top of the screen --

Why do instructors use rubrics?

So, in your opinion, why do instructors use rubrics?

Becky's going to reveal a tool panel that should appear

on the right hand side, and if you're not seeing it,

go ahead and hover your mouse over the center module there,

and the instructions are:

Click the T in the tool panel.

And then click, hold and drag that T to create a text box for yourself.

And then you can type directly in that text box.

So, we'd love to see what you think; why do instructors use rubrics?

I see a lot of folks are in there getting started.

Okay, we hear that: to be consistent with grading,

to communicate expectations to students,

to grade students equitably,

to reduce bias,

to set and communicate standards and expectations,

so students know how assignments will be assessed,

to grade written assignments fairly,

to make grading more efficient, it's a time saver,

to guide students to get better responses,

to provide instructions.

These are fantastic responses, these are great suggestions, as well.

You guys have pointed out quite a few excellent reasons

why instructors can and should use rubrics.

So, I'm going to go ahead and turn it back over to Becky so that

we can learn more about rubrics in Sakai 19.

Well, thanks for participating everybody.

We really appreciated that.

Hopefully, you're going to see my screen.

All right, so since we already talked about all the

wonderful ways to use rubrics, let's take a look at one.

I'm going to start with a done rubric, so you can see what

we're going to build, then I'm going to create one and

associate it with a gradebook item.

So, here's my Week 1 Airplane Homework

in my done course, and I'm going to go and look

at what it looks like after I've graded David Davis.

So, you can see he has a score of 75, and it looks like he

has an instructor comment here.

So, in the gradebook, you can add instructor comments,

and that's by going down here into the right-hand corner --

one of those items.

So, how did I create the rubric?

I went to Rubrics tool, created it, then I had to

go to Edit Item Details, and I have to associate it

with my rubric.

Once I do that, then I can grade using the

rubric in the lower-right hand corner of the cell where

I'm going to add his grade, now there's a new option and

I can click on Grade Rubric.

There's a big rubric I can click on, change the grade, and you can see

on the right, the grade is changing for each one of these criteria and

the total points are also changing.

You can see that there's also a different colored comment,

and that's where I've added my own comments inside of the

rubric itself.

And you can add all sorts of descriptions.

I'm not going to do all that today, so I don't drive you crazy with my typing.

So, let's take a look and try it out ourselves.

So, back in my course that doesn't have much in it,

we have our gradebook items created, so I've already added the Rubrics tool.

So, on the left, I'm going to click on Rubrics.

You can see I have some shared rubrics that I've already

made available to everyone on our DEV server.

That's where we're working.

I'm going to click on Add Rubric to create a new one.

So, I'm going to create the Airplane Homework Rubric,

and it's going to be worth 100 points.

So, since I have a bad memory, I'm putting 100 points in there, too.

So, now I have a couple of choices.

I have criteria.

Well, I don't like that name, it's not very descriptive,

so I'm going to change that to Design.

I'm clicking on a little tiny pencil, and that's when I can click and

add the title as well as the description.

I'm going to save that.

Now, I can decide what kind of ratings I want.

I think Inadequate's kind of mean -- to say that to your student --

so I'm going to change that to Not So Good.

I'm going to leave it as zero points, and I could add a description.

Save that, and let's change Meets Expectations.

I'm going to keep it real simple and change it to OK.

And I'll click on another pencil, and I'm going to make that Wow! --

and oops, I gotta change these scores.

It's supposed to add up to 100 points.

So, that's 50, and I think I forgot to change the points for OK.

So, I'm going to go back in and change that to 25.

All right!

So, I'm getting tired of all that typing, so instead of

having to create all that all over again, I'm going to delete -- on the far right --

the second criteria.

I'm going to click on the X, remove it.

And now, there's another symbol

on the far right, I can click on Copy.

Once I click on the little Copy icon, I can create a brand new criteria --

and this one, I want to be Flight.

How far are they going to fly those paper airplanes?

Wonderful design, as well as flight.

So now, I don't have to type anything else in because I'm using the

same scores and the same types of ratings.

So, I'm really done.

Of course, you'd add a lot more descriptions for your

students, but this is a demo.

So, I'm going to go back to the gradebook, and I'm going to

associate with Week 1 Airplane Assignment.

I'm go and edit it, click in the right-hand corner,

click on Edit Item Details, and now you can see that

big green area is gone.

Instead, we have the choice to add a grading rubric.

So, I'm going to click beside use one, and I can pick which one I want.

I only have one, I can preview it to make sure --

in case I had 50 of them -- that I picked the right now.

Now, this is really nice; I'll show you why it's great to

choose just individual student scores, and I'm going to click Save Changes.

Once I do that, it might take a moment or two to refresh.

So, let me see if I can get the gradebook to make some changes.

While I'm waiting for that to happen, I'm going to

go back to the one I've already created and

show it to you there.

Sometimes it takes a little while for these things to appear --

since we're on a DEV server and it's not production.

OK, I'm going to go over to the Week 1

Airplane Homework, you can see that it has a little tiny rubric --

or it looks like a little spreadsheet -- that's to let you know that it's

associated with the rubric.

The what I could do is -- I'm actually going to go and

grade with the rubric -- and I can make comments like,

let's see, 'let's work on your flying time'.

Since it was a dud and went up in the air and

immediately crashed.

OK, he did okay, he met expectations there,

so let's click on Save Rubric and does it have 60 points?

OK, so what does it look like to your students,

you students, if I click on David Davis's name,

this is first, my view -- my grade summary --

but the Student Review Mode, if I click on that tab,

this is what your student will see.

So they'll see the Week 1 Airplane Homework,

that student's gotten 60 out of 100.

And they have to click on this little rubric.

Once they click on it, it shows the grade.

I changed it so he only got 60 points.

And if you're going to use comments in the rubric,

you're going to have to let them know.

They're going to have to click on the orange icons

in order to be able to see what you've written to them.

You can also, if you want to, type something over here

in the Comment area and let them know to look at the

rubric comments or you can just leave your comments like

you always have; in the gradebook.

You can pick which would work for you best.

So, I'm going to get out of there.

If you notice, there's kind of greyed out all around you,

this Student Review Mode was created by NYU, and they wanted

to be sure you could show your student their grade and discuss it

without them looking at the whole gradebook and

seeing other students' grades.

So that means now, if you were a student,

I'd have to tell you, 'Close your eyes 'cause now

we're going back to the gradebook.'

OK, so let's see if we can go back to my original one and

see if it's gotten a little bit more updated.

OK, it's being extremely stubborn, so let's see if it -- I'll see -- it's showing


But let's see now, if I can grade with it.

Nope, it's still being stubborn.

Well, that's why we have a back up and why we're using a

development server and making changes to it.

So, other than creating a rubric and adding it to one of your

gradebook items and grading with it,

one other thing you can do is you can share your rubrics.

So, I have a couple of rubrics down here that I created and

shared with everyone at Durham Tech who's on DEV,

so that's not a lot of people right now,

but that's one disadvantage right now, right now you can't share it

with just a few people.

So, I'm going to click over here, on the right of one of these

shared rubrics, and I can click on Copy, and it'll copy it

to my site.

And now, I can change the name and no one has to know I copied that

from someone else.

So, this is Becky's now; that was someone else who

created it; it would now be mine.

And I could also make whatever changes I wanted to it.

So, if I wanted to change, like, Mechanics to Grammar,

now this has become my rubric.

I can make whatever changes I want.

So, what if you want to share your rubric with just a few people,

you could let them know.

You could share the rubric and then you could be mean and

you can revoke.

If you've shared it, you can revoke it, too.

So, if I've shared this, I can revoke it so that

no one else can use it.

OK, so I think that's everything I was going to talk about Rubrics.

I think I've showed you what it looks like when it's been completed,

what the student sees.

So, there's one other thing I want to make sure since we

know there's questions about rubrics, since this is a brand new tool.

So, I was going to let you know that yes, it's a brand new tool and

it works great with the gradebook -- usually! -- it's a little slow today.

And it works well with assignments.

Assignments is really well integrated with the gradebook.

The problem is with forums.

Forums is not well-integrated with the gradebook.

That's why the Sakai community is working on a new forum's tool.

In the meantime, there's always been a split where if you use forums,

you have to create a separate gradebook item and

connect it with the topic.

And that means it's not totally integrated with Rubrics, either,

since Rubrics needs to have a gradebook item somewhere.

So, right now, the Forums tool is not ready for prime time

when it comes to rubrics, and we're sorry to hear that

since that's what a lot of us would like to do, but we're hoping

it'll be available soon.

The other thing you can use is Tests and Quizzes; also allows you

to use Rubrics.

But it's kind of hard to associate a rubric with multiple choice questions.

So there's real limits to how much you can use it.

There are a few questions that you can use it with and that is

with short answer/essay -- that makes sense --

but if you're going to use the rubric, your students, they won't be able

to know in the gradebook that it's associated with a rubric.

They have to go inside of Tests and Quizzes.

So, if you're going to use a rubric in Tests and Quizzes and

you want your students to be able to see it,

you'll have to release Tests and Quizzes and the feedback

to your students so that they can see the rubric.

They can't see it without feedback -- that's the only way your students will

be able to see what you scored them with in your comments.

So, that's just a couple of things I wanted you to be aware of.

Can rubrics be copied from site to site?

Yes, they do.

So any rubrics that you create and don't want

to share with the world, you can copy it into your

brand new course the next semester.

So, how about students?

When do they get to see your rubrics?

Well, you saw that your students can see it in the

gradebook, and I'll show you in a little bit that it works

well with assignments, but they're not going to be able

to know if it's in Tests and Quizzes unless you tell them and

release it to them.

Right now, they can't preview rubrics, they can only see the rubrics

after you've completed the scoring.

We've asked that they make the rubrics available before they

have to fill out and submit a paper or complete a test.

So, they are working on that.

The other thing that is a problem with Forums is right now,

you can't even -- your students -- can't even look at the rubric

after you've graded with it.

It's the only tool out of the four, that you can't --

the student's can't even see the rubric results.

That's another reason it's not ready for prime time.

So, I think that was everything I was going to talk about.

There was, I believe I covered everything but there was one

question I wanted to ask, and that was:

How would you like it if there were reminders for your assignments?

What if there was an email that could be sent out and that your

students could be reminded that their assignments are due?

And it would be sent to only the students who needed to submit it and

it would be sent 24 hours before the due date.

Does it sound pretty good?

Sounds good to me!

So, that is the one little change they've made to Assignments.

They also changed the order of it, which I don't know why but,

you know, they like to do things.

So, I've created an assignment.

I've already filled in most of this so we don't have to go through me

filling in each of these items.

But I wanted you to see that they've added a new checkbox that

you can use, it's optional.

And you can send a reminder email 24 hours before the due date.

So, this would send out -- to anyone who hasn't submitted this

assignment -- for 24 hours before it's due, your students would

get a reminder.

So, I thought that would be nice.

Really nice, since that seems to be a problem for a lot of students.

And I just thought I'd show you that if you want to be able to use an

assignment with the rubric, you can choose a rubric,

like I could choose my reflective essay, take a look to see if it's the one I wanted,

and adjust the score.

So, let's post it!

OK, and let's see if I can refresh it a little bit.

All right, so there's Assignments and how they've changed -- not very much,

but a little bit.

So, I think it's time for a break.

So, I'm going to go --

since we've covered a couple of tools --

Assignments, Rubrics, and the Gradebook.

So, we're going to see if there's any questions out there.

[AMY] All right Becky, thank you,

this was a great first half of the webinar.

So, we haven't had any questions come in, yet,

so if you happen to have one, go ahead and type it in the

chat window now, but Becky has given this

presentation several times before in face-to-face sessions and

there were a couple of questions that came out, out of those sessions,

that we'd like to share with you today.

So, Becky, the first question was: What if a faculty member has

only used Gradebook Classic up until this point.

What will happen with all of the items they have in their old gradebook?

[BECKY] What can we do with your gradebook

if it's classic?

It'll be converted to the new gradebook.

If you're using New Gradebook, of course, it'll work.

In the future, if you're using both, they'll both be converted and

available in one gradebook.

All of your data will remain available from your past gradebooks,

in your prior courses, and in future.

[AMY] That is good news.

All right, one more question that came out of those previous sessions was:

What if I have a rubric that one of my colleagues would be

interested in using.

How would I go about sharing it?

[BECKY] So, you can go into the Rubrics tool,

like I showed you, and you can share it with just a few people

if you tell them or you can share it with everyone in the school.

And we've asked if they could make it a little bit more

private so you could choose who you wanted to share it with,

and they're working on it now.

This is kind of Rubrics alpha/beta, right now, like 101.

So, they're trying to get as much as they can out there and

make it available to you.

[AMY] All right, Becky, we have a

couple more questions that came in:

Test grades would show up automatically in the Classic Gradebook,

how about in the new gradebook?

[BECKY] Same thing.

Your test grades will, as soon as you save them and make cha --

and if it's automatically graded in Tests and Quizzes and

you have the gradebook associated with your tests, your grades

will show up as soon as you --

as soon as the multiple choice saves all --

multiple choice, the grades will show up

immediately in the gradebook.

As long as a gradebook item is associated with a test,

your grades will transfer just like they always did.

So, the next thing we were

going to talk about was Tests and Quizzes.

So, they have made a few changes that we think are

for the better.

And one of those is right now in Sakai 11 -- in Tests and Quizzes --

you have two different tabs.

You have to use Working Copies for whatever you're working on right now,

like drafts, and you have Published Copies for tests that

you made available to your students.

So, what is going to be available in the new version?

In Sakai 19, they decided those tabs were driving people crazy,

so instead, they're going to allow you to have all your quizzes in one place.

And you'll either have a status of Draft or some

type of Published.

So, it's either Draft or Published and Active and it can also be

Published and Inactive after the due date or before the due date.

So the other thing that's going to be available is

in the past, whenever you wanted to copy any of your tests

into your new course, it copied everything in Working Copies.

So, that's going to remain the same.

All of your drafts are going to be copied into the

new site, and your published tests are only going to be available

in the current site, in the current semester.

So, that's one big change that they've made.

So, let's go take a look at it.

I think I've got everything.

I'm going to go back to,

let's see,

to Tests and Quizzes, and let's take a look.

Oh, it looks similar to my

handout that I just showed.

We have three different quizzes and they all say that they are in Draft mode.

And instead of Select Actions, there's an Action tab and

it contains all the things you're used to.

And you can see they all have a status of Draft.

Everything else, you're used to is displayed, as well, to the right.

So, let's try this out so you can see the new feature,

the other feature that's available in Tests and Quizzes.

So, I'm going to go to Settings.

In the past, we're used to seeing a tab for: About this Assessment and

Availability and Submissions.

None of that is changed.

We also still have Grading and Feedback and Layout and Appearance.

None of those have changed.

But we have something new; so, let's see, how many people,

in the past have had students ask for extra time.

If you could let me know.

You can go over to your User Module and click on your

emoji and let us know if you've ever had a student who needed

extra time on a test.

So, has anybody had that happen to you?

OK, it looks like a few people; it's happened.

All right, well, if it does, right now it's a little painful to set up.

You have to add a group and copy your test.

Now they've made it really easy.

So, if I click on Exceptions to Time Limit and Delivery,

I have some new choices.

So, I can select someone, like Sarah.

And what if it turns out that she needs time and a half.

Let's see, this test, if I look up here, is 10 minutes long.

So, if I go back to Exceptions to Time Limit, I'll make this a time of

15 minutes; time and a half.

Now, I'll click on Add an Exception.

Now when I look below, I see that Sarah Smith's been set up,

it kept the same Start and End Dates, and it changed the

amount of time she's going to have access to the

test to 15 minutes.

It's not going to affect anyone, but Sarah.

All right, what if you have something else that happens.

What if David goes to the Bahamas and he's going to miss one of the weeks when

he could be working on his test.

So, what we're going to do is change the Late Submissions Accepted.

Let's see, right now the students have until April 25th,

so let's give him an extra week since he's

going to be gone during part of that time.

And I'm going to click on Done.

And, I better change the time limit.

So, there's this really fine print that tells you that when you're changing the

date availability, if you have a timed test, you also have

to add the time.

So, let's click on Add an Exception and now you'll see that David;

his test is still available and due the same time as everybody else,

but he can submit his test late.

And he has 10 minutes, oops, I gave him 10 hours, oh my gosh!

So, let's edit that and let's make a change and

see what we can do here.

I going to change that from 10 hours -- boy, he's really going to have a

lot of time to work on that test -- and change it to 10 minutes.

Let's update that exception.

Oh, I did that on purpose, I'm sure!

And so now, he's got 10 minutes.

So, what are -- I selected someone and I forgot to add the time limit

on a timed test -- let's add another person.

Give them some more time, and let's add an

exception without changing the time limit.

I just want to prove to you that you do have to put that

time limit in if you create timed tests; it doesn't do it automatically.

That's the only thing I don't like, other than it would be nice to see the

dates and times you already have set, but it works.

It a lot better than anything we did before.

So, that's what we have available now.

Let's see, I think there's a few that things I now wanted

to now talk about in Lessons.

So, let's see, we've gone over rubrics, gradebook, little bit of assignments;

let's look at Lessons --

there we go.

So, I have available, here.

four different subpages;

one for each week.

And you'll see that something here says this is an empty subpage that

I made available 3/14.

Let's see if that's really true.

Yep, I hid it until 3/14.

Now this was something that was really annoying, and that was,

after you would release one of your subpages, it still displayed this text:

'Not released until', even though it was already released.

They fixed it!

So, now you only see these red displayed items when

it really is a subpage that is due in the future,

like 4/25 or you've hidden it.

So, that's one thing I wanted to make sure you knew about.

Let's see, the other thing that I really like is, it seems simple,

but really speeds up your time, is if you go to Site Info,

there's something new in Manage Tools.

And if you go to the far right on the lower area,

you'll see a new check box that you can use.

It's really a big mouthful, but it'll be available really fast:

'Enable Lessons subpage navigation in the left tool menu'.

OK, I'm gonna continue, and I'm going to finish.

And now you should see that there's a right-facing arrow

besides Lessons.

If I click on it, all of the week subpages that

are available to students are on display and you can quickly

go to them.

Just like that.

So, I wanted you to see that.

I love it.

I use it all the time, now.

But Weeks 3 and 4 aren't displayed to your students

because they're not available yet.

So, let's see, one other thing on here that I wanted you

to notice is I have my name up here, welcoming me -- and I didn't type that in.

So, what did I do?

You can personalize Lessons -- or anywhere there's a text editor --

and add, in braces -- double-braces --

first name, last name, or full name.

And that will display -- not your name or my name --

but your student's name.

So, when every student comes to where ever you have

that customized, personalized statement, they'll see their name.

So, that's something new that they added that I really like.

So, let's look at Week 1.

I've already set up a whole bunch of items that

I want my students to create.

There was one thing though, that I wanted to ask you about.

Can you go back over to the User Module -- you have

to do something, you can't fall asleep here --

so you have to back over to the User Module and

click on that emoji if you've ever used the checklist in Lessons.

So, it's okay if you haven't, but if you have let us know.

OK, we've got a few people.

A few more.


All right, we might have people who haven't used it or

are sleeping.

OK, we got one of those two.

All right, well, for those of you who don't know what a

checklist is, in the past, what it was, was

somewhere you could go to Add Content and you could

go down to Add Checklist.

I've already done that part.

That's what this is over here on the right.

Then what you can do is when I edit it, I typed in a description.

I typed in each one of these items, and then I saved it.

In the past, what students had to do was they had to check them

themselves when they completed one of these items,

and you could then see that by going to new little icon,

and you could see whenever someone checked off.

Well, none of my students have done anything yet,

so you can't see it, yet.

Well, the only way that, that your students could

use this was if they did it themselves; they had to self-check.

And that was great; half my students did it,

I never even required it.

Some instructors did.

But what's even nicer is if you use it now and

you do two steps -- two additional steps --

the checklist will automatically be checked off for your students as a

complete task.

So, what I've done is I've gone to each of these items and

you see those stars, those asterisks?

I've required each of these items so that students have to complete those.

And because I want to track who has completed it in submitted items.

So, how do I make something required?

Whenever you edit any of these items, usually the

last checkbox is required.

And if it's something like Assignments or Tests or if it's a discussion forum,

it requires the student submit something, as well.

So, in this case, I could click on

the webinar description

and if I now refresh

it'll show that I completed that task and there's a checkmark.

And you also see, there's a checkmark on the right.

Well, how did I get those two to link together?

Requiring it isn't enough.

The other item I did was I went and edited my checklist and

now every single item -- other than one you have

to check yourself which is Read your Chapter 1 --

there's a little link here available for each of these items.

So, I haven't set up the relationship between the

required Week 1 Discussion Topic yet, so I can click on the little link,

I can choose Week 1 Discussion -- it knows all the items I required --

and click Submit.

Now, I can click Save

and will it work?

Well, let's try it out.

I'm going to click on Week 1 Discussion,

I'm going to go to Start a New Conversation,

I'm going to type in something that would get me an F,

but I'm trying to be fast here, so I'll type in 'Hi'.

Click on Post.

You can see up here, there's the opportunity to return

back to my Week 1 subpage.

I return back, and you'll see there's a checkmark beside Week 1 Discussion,

and a checkmark in the checkbox, as well, for my checklist.

Now, what would happen if I only clicked on discussion or

only if I only clicked on discussion and didn't post anything?

It records only a checkmark beside each of the

required items, and in the checklist if the student posted the

forum post.

They also have to submit the quiz, and they also have to submit the


Unfortunately, they only have to click on a file or

click on a webpage.

Well, here, I'll also try out a question.

If you're not familiar with Questions, you can also add questions and

require them.

And it'll automatically record when you've completed questions.

So, where are those items at?

There's Add Checklist, Add Question, as well as Comments.

You can also require students to make comments and

it'll record it and follow whatever your students do.

So, I thought that was pretty cool; that we have checklists available that

are automatic!

So, let's see if there's anything else that --

oh yeah, I wanted to show you what it looks like when it's done.

So, let's go to our Done Sakai 19 site,

and let's go to Lessons.

Let's whip into Week 1.

And this it what it looks like when I've had a number of students

complete some tasks.

So, at the top, it lists every single item that

you required, and that you also added to the checklist.

So, one of those items, I can't require.

It has a column and beside it, you can see each

student and what they've submitted so far or completed.

So, it looks like Jill and Sarah have done a lot

of the assignments other than two;

they haven't read the syllabus or watched a video.

Those are the only two things they haven't clicked on, yet.

And it looks like Jill -- oops -- hasn't checked for herself that

she's read Chapter 1.

So, that's what it looks like when your students complete it.

The other thing I wanted you to see was there's a lot of other

new features that they've added to Lessons and we don't like them.

So, I wanted to show you what some those of those were.

So, in Add Content, there's also something called

Add Resources Folder.

Add Learning App is something that doesn't even apply to us, yet.

We also have Embed Calendar, Embed Announcements, and

Embed Forum Conversations.

I don't know what they were thinking when they made these up.

They weren't talking to the UX people, that's for sure.

So, I've already added a folder here; using that tool and

you click on one of your folders and that's what it filled out here,

is a selected folder, and it displays everything that

you could possibly put inside the folder.

And so -- oops, I just went and changed it --

that's not what it did.

Let me see, click on Images, now it shows three different images

with wacko names.

I'm going to save it, and now it displays those

weird names.

Once it's in there, you can't change those names,

so there's no way to change the names displayed to your students and

make it more human-readable; unlike these.

If you forget to add -- to select one of the folders,

like I just did, it shows everything that

is possibly in Resources.

I don't know why you'd want to do this.

Why not just link to one of these files, then come up with a

user-friendly name for it.

OK, the other thing that they provided is you can

embed a calendar.

<whoo hoo!>

<sarcastically> Oh, yeah.

The only problem is it won't embed any other

calendars other than the calendar in this particular

Sakai course.

And it's not really ready for prime time, yet.

Here's something that I went and asked that a calendar entry be added

for this assignment that I created earlier and

posted and yet the Start and End times aren't displaying correct.

So, that's definitely not ready for prime time and

it takes up a ton of real estate.

Why not just go to the Home page or Overview page?

The Embed Announcements, I think is one of the worst.

It shows your announcements in a really wacky way and

it only shows the first five -- the very first five,

so if you have twenty throughout the semester, they'll only see the first five --

unless you start deleting them which seems kind of odd.

And why would you want people to look at your announcements

where usually, in Lessons, you add activities?

OK, the last one that's kind of weird is they've added forum posts.

Now, that sounds like it might not be too bad except it looks ugly,

and the other problem is it posts, here, -- and displays --

every post in every forum that someone just went in to and

made an entry.

So, if someone goes into General Discussion,

goes into Week 2, goes into -- you have maybe another

forum available for people to chat.

Well, it's all going to show up here; all the latest posts.

And it looks perfectly ugly.

So we don't like any of those; so we don't recommend that

you use those new features in Lessons.

So, I think that's everything that I wanted to be sure that I talked about.

Let's see; the last thing I wanted to go over was Syllabus.

Now, don't worry, the Syllabus tool works just the

way it did before.

You can add the title, you can add as many

attachments as you want.

The only thing is, when you want to edit it.

So, if I click on this, you used to be able to click and edit.

Well now it doesn't edit.

So, the only change here is if you need to make changes --

you can still add attachments, so that's fine, you can still delete the ones --

but if you need to change text or the title, click on the Edit...

button at the top.

Now, if you just want to change the title,

you can change it here and save it.

But if you want to change text inside of it,

you'll have to click on Edit Details, and now you can change the

title and the content.

And so, whew, we got here.

OK, and then I'd skip all this other gobbledygoop,

unless you wanted to add an attachment, and click on

Add and Publish.

And now to get back to the syllabus and see what it looks like,

you have to go to the top and click on the Syllabus tool.

Now you should see that I added 'Whew, we got here'.

So, that's the only change that we found about the Syllabus

but it was a little, tiny tricky, so we wanted to make sure that

you were aware of it.

So, Amy, how're we doing on time?

[AMY] Becky, we have about nine minutes left.

OK, well then it sounds like I can show a couple more things.

The other things that changed just a tiny bit was the Roster.

The Roster now shows three different views of all of your students.

So, first you can look at Cards, with pretty pictures.

You can look at a Photo Grid, which highlights their pictures.

Or can go back to usual List, where it displays their

email address and little, tiny photos.

And you can still sort Groups.

You can still sort by Roles.

But you can also search.

You can still Export and still Print your syllabus --

I mean, excuse me, your Roster.

Got Syllabus mixed up with Roster!

Now, what about the Chat Room?

The only change here, in the Chat Room, is

now when you say something, it also displays your little icon

associated with your profile.

And how do you make changes to that?

You go up to the right-hand corner in the upper-right hand corner,

you can click on Preferences.

And now you can go to your Profile.

This is where you can change your picture.

And I think that was everything that I wanted to talk about and show you.

So, I think we're ready for questions if we have any!

[AMY] All right, very good!

If you have a question that you'd like to ask Becky,

we've gotten to the second half and to the end of the webinar.

Will the online workshop or training be updated to Sakai 19

before May 8th, or do we have to wait

until May 8th to access version 19 via the online training or workshop?

And I believe Gregory's talking about the Intro and

Intermediate to Sakai.

[BECKY] Oh, okay, well, right now we're

going to make available Sakai 19's sandbox for all

of you after we're done with this workshop.

We've got half of your sites set up and we're going to make more

for you so you can try it out and do all the things that I just did.

As far as training, we're working on updating the

Intro and the Intermediate as fast as we can so that they will be ready

for Sakai 19 after May 8th.

It might take us a little bit of time to update a few of those things,

but that's our plan, anyway.

We also plan on having Sakai 19 updated in our Instructor Resources area,

as well, not just Sakai 11.

So, I hope that helps.

[AMY] That's absolutely right, okay,

and Caroline would like to ask a question.

She says, 'Karen said Duke is also updating to Sakai 19'.

Is that true?

[BECKY] That's what we've heard,

is that they're also upgrading Duke as well, to Sakai 19.

And a number of different universities and colleges are, we just don't know

about most of them.

[AMY] OK, and then a couple of other

questions that came out of earlier trainings.

Somebody back then wanted to know: 'In Lessons, how does that

cool personalization work?

Where does the student's name come from?

[BECKY] Oh, that's a good question.

The student name is coming from your roster.

So, whatever is the first and last name that's displayed

in the roster, that's what can be displayed when you use the

personalization in the text editor.

So, if you have students that don't like their first name,

you might want to only use their last name, instead, otherwise you

don't have to use it at all.

It's totally optional.

You don't have to use personalization if

you don't want to.

[AMY] OK, and Courtnea's wondering if

you could review how you set up the personalization, again?

[BECKY] OK, I'll show that to you,

but just so you know, we're going to give you a

handout afterwards, after this workshop so

you that know how to do it yourself.

OK, so, if I go back to where I was in Lessons, go to the front page.

What I did was, I just went anywhere

in a text box

and I added first name.

So, I'll show you how I could add braces and, say,

full name.



It won't look pretty, but you'll get an idea.

And my other one was last name.

I wanted to captialize everything!

OK, last name and I'll click on Save.

So I can display first name, full name, last name.

I can type it where ever I want, in any text box.

[AMY] Very good, and

then final question is, 'Will my students see that

new organization for the subpages that you turned on for the menu?'

[BECKY] Yes, your students will.

And that's why I wanted to point out that when you

have some of your pages hidden, your students won't be able to

see them.

So, they can see each of the subpages you've made available

to them, like Week 1 and Week 2, but your students won't be able to see

Week 3 and 4 like you can.

So, yes, it's available to your students.

[AMY] All right!

Very good.

So, on behalf of Instructional Technologies, Becky and I would like to say

thank you for attending today’s webinar.

We hope that you feel as though you have a

good idea of what to expect when Sakai 19

rolls out next month.

If you’re interested in attending an encore of

What’s New in Sakai 19, Becky will be providing one more

face-to-face training on April 24th at 2PM.

That training will allow you to have a hands-on look at Sakai 19 and

Becky will have a little bit more time to cover some topics and

examples we had to omit due to the time allotted for the webinar.

We invite you to register at training.durhamtech.edu.

And in a week or so, watch for a follow-up email from us.

It’ll contain some great resources, including a link to the

Instructional Technologies Webinars page, which will have

a recording of today’s webinar, answers to the questions

asked during the session, and additional information

about the Sakai 19 upgrade.

The Webinars page will also provide you with access to the

Sakai 19 Upgrade handout.

Instructions for how to access your own sandbox version of Sakai 19 are

going to be provided on side 2 of this handout.

If you’d like to try out some of the things Becky went over today,

you’ll visit durhamtech.dev.longsight.com

We call this instance of Sakai our DEV instance or our test server.

Anything you do here will remain separate from our

production instance of Sakai, where your class sites are located.

Any exploration or work you do in DEV cannot be copied

over to production nor vice versa, so you won’t need to worry

about clicking something you didn’t mean to click.

Production and DEV are basically two islands

with no travel privileges allowed between them.

To sign in to DEV, if you're interested, you'll use your

Durham Tech user ID and password.

And these will be the same ones you use to sign in

to Sakai every day.

Once you’re signed in to DEV, you’ll need to click Sites

in the upper-right corner, and then locate the

Webinar Sakai 19 Workshop site underneath the Training section in Sites.

If you don’t see the Sakai 19 Workshop site

by the time you receive our email in about a week,

please contact us at sakaihelp@durhamtech.edu.

We know a number of you joining us today are adjunct instructors.

We hope that the online delivery method of the workshop

helped make it possible for you to attend.

Durham Tech’s Teaching and Learning Center sponsored

this webinar today.

So, the College's Foundation offers a stipend of $50

per semester to those adjunct instructors who attend two or

more TLC activities during a semester.

Given the distance between us today, Instructional Technologies

will submit the Adjunct Teaching Institute form

on your behalf so that you will receive credit

toward that stipend.

If you are an adjunct, please type adjunct in the

chat window at this time, so that we can make sure

that we submit a form on your behalf.

And we thank you, once again, for attending today!

If you have any additional questions, please send us an email at


Thank you for attending today, and we hope you have a great afternoon!